Employee attendance monitoring system by applying the concept of Enterprise Resource Planning (ERP)

Enterprise Resource Planning (ERP) is a business process management system that integrates and automates the activities of an organisation in terms of its technology, human resources and services. ERP provides an integrated environment that links the business processes of different departments of an organisation into one unit so that departments benefit from each other through their joint transactions. This study applies the ERP concept to create an employee attendance monitoring system (EAMS). Three departments, HR, Finance and the Director of Administration, were linked using the EAMS. The traditional system of attendance monitoring was time consuming and required greater effort. This is because the attendance report needed to be printed from the HR department and then sent to the Finance Department for any necessary actions (i.e. salary deduction). The EAMS will automate the whole process, thus resulting in fair decisions in less time. In the traditional system, the any delay in calculations of attendance can be unwarranted or maintaining an accurate time record can be difficult as it is manually updated. To solve these issues, a computer based monitoring system is required to establish accuracy and fairness. For that purpose, we designed and developed the EAMS. The EAMS automatically calculates any delay in employee attendance using the concept of ERP systems. More precisely, this system will calculate the delay in the attendance within set rules, as defined and applied by the different departments in the organisation. The attendance times will be checked automatically by the system: if there is any delay which violates the set rules of the organisation, necessary action will be taken automatically against the employee in terms of salary deduction or other notifications. To apply the EAMS, we constructed a case study at the “Faculty of Economics and Business Administration at King Abdulaziz University, (Female Section)”. Later, it is hoped, that this system can be used in other organisations based on their needs and enhancement to the existing framework. The expected results of this system are that it will save time and effort for all employees at the Faculty of Economics and Administration. In addition, there will be a reduction of errors in the attendance reports.